Privacy Policy

Effective Date: April 4, 2026

Overview

West Forsyth Band Fans (“we,” “our,” or “us”) is an independent nonprofit organization that supports the West Forsyth High School band program through fundraising, volunteer coordination, and community engagement.

This website is operated by West Forsyth Band Fans and is not affiliated with, endorsed by, or controlled by any school or school district.

We are committed to protecting your privacy and complying with applicable laws of the United States and the State of North Carolina.

Information We Collect

Information You Provide

We may collect personal information when you:

  • Submit contact forms

  • Sign up for communications

  • Register for events or volunteer opportunities

  • Make donations or sponsorship commitments

This information may include:

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Business or sponsor information

Automatically Collected Information

We may collect certain technical data automatically, including:

  • IP address

  • Browser and device type

  • Pages visited and usage data

Children’s Privacy

This website is intended for use by parents, guardians, and supporters.

We do not knowingly collect personal information directly from children under 13 without parental consent, in accordance with applicable U.S. law.

How We Use Information

We use information to:

  • Communicate updates, schedules, and events

  • Coordinate volunteers and fundraising efforts

  • Maintain internal records

  • Improve website functionality

Student Forms & Limited Data Access

This website may provide links to forms operated by band directors or school officials.

  • These forms are managed by the school or its representatives, not by West Forsyth Band Fans

  • Authorized volunteers (such as booster leadership) may be granted limited access to submitted information for purposes such as:

    • Event coordination

    • Volunteer management

    • Communication logistics

West Forsyth Band Fans:

  • Does not independently operate or control these forms

  • Does not use student information for commercial purposes

  • Accesses such information only as necessary to support band-related activities and as directed by school officials

Student data remains subject to applicable legal protections, including the Family Educational Rights and Privacy Act.

Sharing of Information

We do not sell or rent personal information.

We may share information:

  • With trusted service providers (e.g., website hosting, email services, and payment processors such as Square)

  • When required by law or legal process

  • To protect the safety, rights, or property of our organization or others

Cookies

We may use cookies or similar technologies to improve user experience and analyze website traffic. You may disable cookies through your browser settings.

Data Security

We implement reasonable safeguards to protect personal information. However, no system can be guaranteed to be completely secure.

Your Rights

You may request to:

  • Access your personal information

  • Correct or delete your information

  • Opt out of communications

To make a request, contact us using the information below.

Third-Party Services

We may use third-party tools and services, including payment processors such as Square. These services operate under their own privacy policies, and we are not responsible for their practices.

Changes to This Policy

We may update this Privacy Policy at any time. Updates will be posted with a revised effective date.

Contact

West Forsyth Band Fans
P.O. Box 1746
Clemmons, North Carolina 27012